Google Sheets also saves all your changes automatically every few seconds and allows multiple people to access the sheet at one time, which is hugely helpful when both you and your partner are playing a role in the wedding guest list creation and management. If you’ve never used a spreadsheet before, that’s OK! Google Sheets is often preferred among vendors since it’s free, shareable and you can open it from any computer (the file is saved “in the cloud” and not on your hard drive). What if I don’t know how to use a spreadsheet? Wedding gift (so you don’t need to create a whole new spreadsheet for that).Events guests are invited to (Rehearsal dinner? Wedding and reception? Brunch?).Whose list are they on? (groom, bride, other).A number for each invitee (some people forget to include their names on RSVPs). “Spreadsheets can be sorted, rearranged, and organized to show you exactly what you need, when you need it, as long as you’re keeping them updated,” Cooke adds. Emails and phone numbers are helpful for following up on responses.” You can also add RSVP columns for each of the events you’re hosting: rehearsal dinner, wedding ceremony, wedding reception, post-wedding brunch, and any other wedding-related festivities. “For the contact info, be as detailed and thorough as possible, with proper punctuation and full addresses, the perfect shortcut when it comes time to address invites and send thank-you cards. John Smith-so that you can easily count the total number of guests as well as the number of invitations,” she says. “Guests can be listed individually, but I recommend grouping them by party-i.e. What’s the best way to organize guests in a spreadsheet? This could also include a list of who has food allergies, explains Kirstine Cooke, owner, event planner and designer of Simply Charming Socials. Then you can take things further, adding columns for tracking guests’ formal names, addresses, email addresses, phone numbers, and so on. You’ll need to organize the information into columns you can put the list of possible names for your guest list, as well as a column for which side of the family they come from (bride side, groom side, somewhere else) and, eventually, whether or not they have RSVP’d … you may even want a column with your guess as to whether or not they will come. When it comes to event planning, spreadsheets are your lifeblood (especially shareable ones like Google Sheets). How does a spreadsheet track a wedding guest list? Here’s everything you’ll need to know about creating, keeping and organizing a wedding guest list without losing your mind-whether you have or haven’t used one before, and regardless of which platform you plan to use (Excel and Google Sheets are basically the same thing). So how do you handle the often dreaded process of tackling your guest list while avoiding as much wedding guest-list drama as you possibly can? It all starts with a single document on your computer known as the almighty spreadsheet ( see our ultimate wedding guest list spreadsheet). “You can often increase the count after the deadline, but not decrease.” “People will come out of the woodworks when you get engaged and try to catch up and get involved with your life again,” says Kelly. And to your third cousin twice removed who’s already asking if she can bring her new boyfriend who you’ve never met (even though she’s yet to receive an invite). You may have to deliver the bad news to some college buddies you no longer talk to (but who assumed they’d score an invite to your wedding when your fiancé posted your engagement on Facebook). Why is this stressful? It’s not the list-creation part. Every vendor you approach to work with on your big day is guaranteed to ask for two things upfront: your budget and your head count, both of which can only be decided once you’ve secured your guest list. Your early guest list will come in handy when handling the rest of your wedding planning, so it’s essential to start at the very beginning, well before you’ve secured the majority of your vendors (no one needs a surplus of centerpieces or tostada appetizers). This helps ensure, as you move along in the planning process, that you don’t invite new friends (made through work or your softball team) when actually there’s no room for them. Haley Kelly, Charleston-based wedding planner and owner of Haley Kelly Events, recommends diving into your guest list as soon as you’ve finished celebrating your engagement. When should I come up with the guest list?
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